Who we are
CITY AM CLUB (“CITY AM CLUB”) is a private community built on trust. CITY A.M. of 130 Fenchurch Street, London EC3M 5LY is the data controller (“CITY AM” or “we”) and we take your privacy seriously. If you have any questions about this policy, we can be reached via email at firstname.lastname@example.org.
Alternatively, you can contact us at:
c/o CITY AM LTD
130 Fenchurch Street
London EC3M 5LY
INFORMATION WE HAVE COLLECTED/MAY COLLECT AND HOW:
When you register on our Website, we will collect personal information from you, such as your full name, email address, date of birth, location, occupation, interests, and other data you upload or enter into your profile. This personal data is entered by you during the application or registration process, in order to become a full member or guest of the CITY AM CLUB. While your credit card number is validated on the Website your credit card number and payment details are stored exclusively by our third party payment providers and not by us.We may also collect data about your navigation of the Website on an aggregate basis, such as your Internet Protocol Address (“IP Address”), which is identified and logged automatically in our server log files whenever you navigate the Website.
Additionally we may collect data your Internet Service Provider (“ISP”), your login frequency, the pages you visited within the Website, and the Internet browser or device you are using.
When you participate in the Website member offers, complete forms for optional promotions, RSVP for the Website events, or participate in contests, surveys, or beta testing, we may require that you submit certain personal information to the Website, our mobile application or via email. You may also voluntarily provide personal information when you send us an enquiry or support request via email. When you contact us, we keep a record of your communication, and may use third party service providers (e-mail system provider, CRM systems), to help solve any issues you might be facing in the future. When you use CITY AM CLUB, you may share your location data for us to optimise your experience and inform you about other members nearby. You may also share your interests and this data that is shared with us.
Surveys are periodically conducted to collect information to help us improve the Website. All information collected through surveys will remain confidential, even if we use a third party to help us conduct the survey, unless otherwise indicated.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of the Website. They include for example, cookies that enable you to log into secure areas of the Website.
- Analytical/performance/statistical cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the Website when they are using it. This helps us to improve the way the Website works for example by ensuring that users are finding what they are looking for easily.
- Functionality cookies. These are used to recognise you when you return to the Website. This enables us to personalise our content for you, greet you by name and remember your preferences.
- Targeting cookies. These cookies may record your visit to the Website and the pages you have visited on our Website. We will use this information to make the Website more relevant to your interests.
Most browsers are initially set up to accept cookies but you can reset your browser to refuse all cookies or indicate when a cookie is being sent. If you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the Website and your user experience may be inferior when navigating our Website.
WHY WE COLLECT INFORMATION
Information collected may be used to provide and improve our products and service of the Website; for billing, identification and authentication purposes; to analyse the Website usage for statistical purposes; to manage and improve our products and the Website; to deliver administrative and informative notices and communications relevant to your use of our products and the Website; for internal market research; for troubleshooting problems; for detecting, protecting against and preventing fraudulent or other criminal activity; for distribution to third party contractors who provide services to us (such as our email server) who are bound by our privacy restrictions or restrictions at least as restrictive as those set forth in this policy; to enforce our Terms of Service.
WITH WHOM WE SHARE
Partners may sponsor special member offers, promotions, privileges or contests that require you to disclose personal information to benefit from them. We will never disclose private member data including email addresses to partners for commercial purposes without your prior express consent. If you sign up for an event partners we may give your email to the partner hosting the event for the purposes of confirming your attendance. Certain partners may require members to opt-in or agree to terms on the partners’ landing pages authorising us to provide member information to the partner in question. We advise you to always check our partners’ privacy policies before submitting information about yourself.
We may disclose your personal information:
- To identify, contact or bring legal action against you if you are violating our Terms of Service or other rules or if we believe you are causing injury or interference with the rights of members, the general public or CITY AM;
- if we or substantially all of our assets are acquired by a third party, in which case personal information held by us will be some of the transferred assets; and
- If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our Terms of Service and other agreements or to protect our rights, property, or safety of our customers, or others.
- In the event that you raise a payment dispute and your bank or credit card provider requests data supporting your transaction and use of the CITY AM CLUB Service.
OPTING IN OR OUT OF COMMUNICATIONS
If you supply us with your postal address, you may receive mailings from us with information on new products and services or upcoming events. If you do not wish to receive such mailings please let us know by emailing us at email@example.com .
To ensure removal from any lists please provide us with your exact name as it appears in your CITY AM CLUB profile and address when communicating with us.
WHERE WE STORE/TRANSFER YOUR PERSONAL DATA
DATA RETENTION POLICY
CITY AM may retain information submitted by you following application/termination/deactivation of your CITY AM CLUB membership, ensuring that you will benefit from communications, and to allow for (re-) activation of your CITY AM CLUB membership at a later point in time. If you de-register from all CITY AM CLUB Services, we may retain information submitted by you or collected from you for such time as is reasonably necessary for backup archival and/or audit purposes, to prevent fraud or other criminal activity or prevent violation of our Terms of Service and for such time as may be required by applicable laws.
We will remove personal information by deleting it from our database if required to do so by law. We will also delete personal information upon your request in line with the right to erasure (‘right to be forgotten’) according to Art. 17 GDPR and similar local and national regulations elsewhere. According to Art. 16 GDPR (and similar local and national regulations elsewhere), following the right to rectification, we will also rectify inaccurate personal data concerning you (for both please e-mail request to firstname.lastname@example.org ).
We regularly review the way we collect, store and process information, including physical security measures, in order to protect our systems from any unauthorised access. All of our services are fully SSL compliant.
ACCESS TO INFORMATION
The GDPR and other local and national regulations give you the right to access personal data held about you. Your right of access can be exercised in accordance with these Acts, subject to any fees that CITY AM may be permitted to charge you under such Acts (please email request to email@example.com).
NOTIFICATION OF NEW USES